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Guidelines for Fundraiser Chairs
 
1.                  The PTO does not accept cash as a form of payment for fundraisers done through backpack mail. All fundraiser letters should include the following line: The PTO accepts checks and money orders and cannot be responsible for cash submitted as a
form of payment for fundraisers.
2.                  All expected expenses must receive prior approval from the President or Treasurer. Unexpected expenses may not exceed
$25.00 and receipts must be given to the Treasurer within a week. Receipts are required for reimbursement.
3.                  PTO purchases need to be made using the tax exempt certificate and must be purchased separately from personal purchases.
4.                  Please track all money taken in and spent separately.
5.                  All money collected should be given to the Treasurer at the end of a one-time Event or within 3 days of receipt.
6.                  Students’ names should be written on all checks.
7.                  Money may not be left at the school. Please make arrangements ahead of time.
8.                  All Events must be approved by the Board and then scheduled on the main school calendar in the office.
9.                  All volunteers must submit a CORI form to the school in person with their license.
10.              The copy center is available for all copying needs pertaining to all fundraisers.
11.              Communicate information about your fundraiser two ways:
a)      via the monthly newsletter. The information needs to be submitted to Ayako Barnum  (Ayako.barnum@gmail.com) by the 15th of each month.
b)      Asking a Board Member to utilize the school sign. 
12.              Backpack mail is sent home every Wednesday. Please plan accordingly so your flyers are ready. All flyers must be first be
translated into Spanish and Portuguese. A week before you need the flyers please email Mary Murphy the flyer with a
request to Translate.
13.              Plan on sending home information about your event at least twice prior to the Event.
14.              Please refer to the enclosed classroom list for copying and distributing appropriate translated flyers.
15.              Check all information from the prior Chair before creating flyers and other material. More often than not you can utilize
old flyers by simply changing dates.
16.              Please do not use PTO e-mail addresses for personal business and use bcc when you send out bulk mail.

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