SGT. CHARLES J. JAWOREK ELEMENTARY SCHOOL
PARENT TEACHER ORGANIZATION
ARTICLE I. NAME
The name of this organization shall be the Sgt. Charles J. Jaworek Elementary School Parent Teacher Organization.
ARTICLE II. OBJECTIVES
The object of this association shall be to enhance the school experience for the students, assist the staff and administration, forge a bond between the home, the school and the community and enrich student education through supplemental programs within the school curriculum.
The association shall accomplish its objectives by:
- Providing a platform for exchange of information between staff and parents and community.
- Providing a forum for the dissemination of information relative to Jaworek Elementary School.
- Providing the necessary funding for supplemental programs that enrich the school curriculum as voted on and approved by the PTO members.
The association is organized exclusively for educational and charitable purposes. It shall be conducted so that no part of its income will benefit any board member.
ARTICLE III. MEMBERSHIP AND DUES
Membership shall be open to all families of students, to faculty and to staff of the Jaworek Elementary School.
No dues are required for membership.
The fiscal year shall be from July 1 through June 30 of the following year.
ARTICLE IV. OFFICERS AND THEIR DUTIES
The officers shall include a president or co-presidents, a vice president, a secretary and a treasurer. The immediate past president /co-presidents shall act as advisor(s) to the board. In this document, all references to “president” also refer to co-president.
The president shall preside over and oversee all activities of the association and shall be an ex-officio member of all committees. All committee chairs and officers shall report to the president. The president will be on record as signer for the bank account.
The vice president shall perform the duties of the president during his/her absence or at his/her request. The vice president shall participate in all decisions concerning actions taken by officers of the association. The vice president shall assume the office of the president if the president cannot complete his/her term. The vice president shall act as the liaison between the School Council and the PTO to share information and update the council as necessary. The vice president will take minutes of the meetings if the secretary is not able to attend. The vice president will be on record as signer for the bank account in the absence of the president.
The secretary shall keep complete and accurate minutes of all general meetings of the association and shall provide the general membership with current minutes at each meeting. The secretary will initiate and keep correspondence concerning the business of the association and participate in all decisions concerning the actions taken by officers of the association.
The treasurer shall be the custodian of the funds of the association and shall keep an accurate record of all receipts and payments. He/she shall provide an accurate statement of funds at the officers meetings by comparing the current bank statement with the budget. He/she shall have the books of the treasurer ready to be audited by the president quarterly after July 1. The treasurer shall participate in all decisions concerning actions taken by officers of the association.
Dismissal of a board member with or without cause shall occur by a majority vote of the board, in which case the said board member’s term would cease immediately.
ARTICLE V. OFFICERS MEETINGS
The officers shall meet at least once per month to discuss the ongoing business of the association and to prepare for the next PTO general meeting.
The officers shall request from the committee chairpersons a staus report of his/her committee before each general meeting. Chairpersons may be requested to update the general meeting in person, if possible, and be available to answer any questions or hear any comments.
ARTICLE VI. NOMINATIONS AND ELECTIONS
The officers shall prepare a general notice seeking nominations for the following year’s officers. The notice shall be published in the PTO newsletter distributed to all parents and staff no later than April’s edition.
The secretary shall collect all nominations and prepare a report stating all nominees, their backgrounds and interests and the position for which they have been nominated.
The report of all nominees shall be distributed at the May general PTO meeting or one month after the first general notice in the newsletter.
The election of the officers shall be by ballot at the May general PTO meeting (or earlier), with a majority of members present and voting being necessary to elect.
If there is only one candidate for each office, by vote of the association, the secretary shall cast one ballot for the entire list, or for as many as are the sole candidate for an office.
The term of office shall be for one year and shall begin July 1.
If the officers deem it advisable, they may choose to begin the nominating process earlier, with the voting to take place at the next general PTO meeting after the publication of the nominating solicitation. The officers may choose to do this to ensure continuity between those officers leaving the school and the new officers taking their places so the new officers can have some time with the current officers.
The principal/assistant principal will use the first annual PTO meeting as the platform for the nomination and election of the school council officers.
ARTICLE VII. COMMITTEE CHAIRS
There shall be the following standing committees: volunteer coordinator, cultural arts, publicity, fundraising, newsletter, bookfair, market day, boxtops for education, room parent coordinator, author’s tea, reading is fundamental, teacher requisitions, teacher wish lists, ice cream social/art show and scholarship committee. Committee chairpersons will be solicited for the next school year at the same time that officers are sought.
If more than one person volunteers and they do not want to jointly chair a committee, a vote may be taken at the same association meeting at which officers are elected.
Election of committee chairpersons must be voted by a majority of the members present at the PTO meeting.
If there is only one volunteer to chair a committee, by vote of the association, the secretary shall cast one ballot for the entire list or for as many as are the sole volunteer for a chairperson’s position.
The term for the chair shall be for one year and shall begin July 1
ARTICLE VIII. MEETINGS
Regular meetings of the general membership shall be held once every month beginning in September and ending in May. The hour and place of the meetings shall be determined by the officers, with all effort being made not to conflict with other schools, whether elementary, middle or high schools.
Special meetings may be called by the president or by a vote of the officers, or upon the written request of 25 members of the association, with three school days notice, including purpose to all members if feasible.
ARTICLE IX. FINANCIAL AUTHORITY
The officers shall have the authority to approve expenditures of up to one hundred fifty dollars without prior approval of the general meeting only if waiting for the next general meeting will cause a hardship. The majority of officers must vote to make this expenditure. All officers must be made aware of this expenditure and the treasurer must report any such expenditure at the next general PTO meeting. Any approved expenditure above the amount of two hundred fifty dollars will require the signature of the treasurer and the president.
Officers may expend funds already provided for in the budget, which has been voted upon and accepted by a majority of those present and voting at the PTO general meeting without further approval. These expenditures are only to be made in those categories for which they were approved by the general membership.
In the event of dissolution of the Jaworek Parent Teacher Organization, any and all funds remaining with any financial institution on behalf of the Jaworek PTO shall be placed in a school based revolving account under the jurisdiction of the Principal and the School Council for the benefit of the students attending the Jaworek Elementary School.
ARTICLE X. PARLIMENTARY AUTHORITY
The rules contained in Robert’s Rules of Order Revised shall govern this association in all cases to which they are applicable and in which they are not inconsistent with these bylaws.
These bylaws may be amended by a two-thirds vote of the members present and voting at any regular PTO meeting, provided that the proposed amendment has been submitted in writing at the previous general meeting or notice sent to each officer at least fifteen day prior to the meeting.
Approved as official bylaws of the Sgt. Charles J. Jaworek Elementary School PTO on September 12, 2001